Supplier Code of Conduct
This policy applies to Suppliers and their sub-tier sources. It is the responsibility of the Supplier to verify and monitor compliance of this code at their operations and sub-tier source operations. Vyrian’s Suppliers shall ensure that their operations are being performed in a manner that is appropriate, as it applies to their ethical, legal, environmental, and social responsibilities. Our basic requirements are as follows:
Compliance with Local Laws and Regulations
Suppliers must adhere to the laws and regulations in the locality in which they reside. This includes all local, state, and federal laws/regulations in the country of origin.
Compliance with Environmental, Health, and Safety Laws
The Supplier must maintain and operate its manufacturing/production facilities and processes in accordance with local, state, and federal laws/regulations in the country of origin. For items with inherent hazards, safety notices must be clearly visible. As applicable, documented safety handling and protection information must be provided.
Supplier commits to working with Vyrian to allocate responsibility for assuring that all performance, endurance, maintenance, safety and warning requirements are met. It is preferred that this allocation of responsibility be in writing.
Suppliers shall not participate in or condone discrimination against any protected class of people as prohibited by local, state, and federal laws/regulations in the country of origin.
Compliance with Labor Standards
Suppliers shall employ workers of minimum legal age in accordance with local, state, and federal laws/regulations in the country of origin. Child labor laws must be followed. Suppliers shall not practice the use of forced or indentured labor, or exceed the daily and weekly working hours as permitted by local, state, and federal laws/regulations in the country of origin. Suppliers shall compensate workers in accordance with local, state, and federal laws/regulations in the country of origin. This includes minimum legal wage, overtime wages, and benefits (required by law).
Evidence of corruption, bribes, improper advantage, or any other form of illegal practice by the Supplier or associated operations will terminate all relations with Vyrian.
The Supplier shall ensure the confidentiality of Vyrian-contracted projects under development, and related product information, as well as intellectual property shared as a result of our working relationship. Documents furnished by Vyrian to the Supplier are furnished solely for the purpose of doing business with Vyrian. Proprietary documents may be furnished to the Supplier in hard copy, electronic or other media. The Supplier is responsible for controlling and maintaining such documents to preclude improper use, loss, damage, alteration and/or deterioration. Unless authorized by the Vyrian Buyer in writing, the Supplier may not transmit or furnish any Vyrian furnished documents, or copies of such documents, to anyone outside the Supplier's business organization except to a sub-tier source used by the Supplier for performance of work on the Vyrian order. Suppliers may be required to sign a non-disclosure agreement, and the requirements of this section must flow-down to all subcontractors.
Suppliers should familiarize themselves with Vyrian’s quality standards and expectations. For additional supplier requirements, please download our Supplier Requirements Manual.
Vyrian expects that all supply chain partners will:
- Actively support all of Vyrian’s quality requirements and standards
- Have a top leadership team that demonstrates a commitment to superior customer service
- Has a strong culture of continuous quality improvement
- Be environmentally and safety conscious
- Conduct business with the highest ethical standards
Vyrian deals with all suppliers and prospective suppliers in a fair and ethical manner. We abide by the letter and spirit of all laws governing the transaction of commerce. In this spirit, we:
- Discourage gifts of any kind
- Negotiate in good faith
- Conduct all competitive bids in an unbiased and fair manner
- Promote positive relationships through courtesy and impartiality in all phases of the purchasing cycle
By shipping against this Purchase Order, or any part thereof, Seller acknowledges and agrees to the following Terms and Conditions unless otherwise stated on the front of this Purchase Order:
New and Unused
Parts must be new and unused unless specified in writing. Seller warrants the parts that they are selling to Vyrian are free from defects and are not counterfeit parts. ESD-sensitive product shall be handled and packaged under ESD-safe conditons.
Shipments originating outside of the US and over 150lbs must ship UPS World Wide Express Freight#R6616F. The purchase order number must appear on all boxes, packing slips and invoices. It is the Seller's sole responsibility to ensure the accuracy of all proforma invoice and customs documentation including declared values. UNDER VALUED INVOICES WILL NOT BE ACCEPTED.
Do Not Insure
Vyrian has its own insurance.
Vyrian must be notified of changes to ordered products. No substitutions or changes are allowed without prior written approval from Vyrian, including a change in the source of supply.
(1) Vyrian reserves the right to cancel this order and return any product if shipment does not conform to all stated conditions including quantities, delivery method, or delivery date indicated on this Purchase Order, unless otherwise specified in writing. (2) Vyrian reserves the right to return for full refund damaged goods and or product that arrives in damaged packaging. Vyrian will NOT be responsible for transit damage due to insufficient packaging
Payment for goods on this order prior to inspection shall not constitute acceptance thereof and is without prejudice to any and all claims that Buyer may have against Seller. Any inspection, acceptance and/or failure to find a defect shall in no way waive any warranties made by Seller under this Purchase Order.
If this is a COD shipment, please provide the COD amount by e-mail or fax so that payment can be prepared in time.
Seller warrants that all goods furnished under this PO will not infringe upon any US or foreign patent, trademark or copyright of any 3rd party.
ADDITIONAL TERMS & CONDITIONS FOR AEROSPACE ORDERS
All parts must be new, unused, in good condition and must be contained in the original manufacturer's packaging. Refurbished parts, programmed parts, parts with bent, formed or oxidized leads, test dots or test markings, non-ESD packaging, exceeded MSL indicator and/or shipping damage will be rejected. All parts must meet AS9120 and AS6081 inspection criteria. Unless otherwise stated on this Purchase Order, mixed date codes contained within individual reels, cut tape or tubes will not be accepted.
Certificate of Conformance
The seller shall provide a certificate of conformance stating that the product conforms in all respects to the stated purchase order requirements and applicable drawings/specifications.
Product will be subjected to Counterfeit mitigation Testing per SAE Aerospace Standard AS6081. This may include third party electrical testing per the applicable drawing/specification.
Right of Access
In the event the parts supplied from the seller to Vyrian on this purchase order become the subject of a legal or counterfeit issue, Seller agrees to give Vyrian access to the Seller's Sub-Tier Supplier of the parts supplied in question. Seller agrees to provide right of access to Vyrian, its customer, and regulatory authorities to all applicable areas of all facilities, at any Sub-Tier Suppliers, involved in the fulfillment of this Order and to all applicable records pursuant to AS9120 requirements.
All records associated with this transaction will be maintained for a minimum of seven (7) years. Records shall be sent to Vyrian within 3 business days of requesting them. At the end of the retention period, or if the supplier ceases operations, the supplier shall provide the option for Vyrian to take possession of the records. Records shall be stored, maintained, and protected in a manner to preclude damage or loss and preserve their integrity.
Supplier agrees that it has a Quality System in place that shall be used in fulfilling this Purchase Order to prevent the shipment of counterfeit / suspect parts to Vyrian.
Flow Down Requirements
The seller shall flow down to the supply chain the applicable requirements of this purchase order.
Vyrian has established an anti-counterfeit mitigation policy pursuant to SAE Aerospace Standard AS6081. All personnel must adhere to this policy to prevent the purchase of suspect unapproved, unapproved, counterfeit, suspect counterfeit or fraudulent products or services from external providers.
Vyrian reserves the right to seize and quarantine any and all suspected counterfeit products it receives from any external provider on this Purchase Order. Suspect counterfeit products will be surrendered to the appropriate Federal or State authorities for confiscation and/or destruction. Vyrian will also file a GIDEP alert against the external provider and the material. If products furnished by the external provider are determined to be suspect unapproved, unapproved, suspect counterfeit, counterfeit or fraudulent the external provider agrees to reimburse Vyrian the full purchase price paid as well as any shipping or 3rd party testing charges incurred by Vyrian.
IF YOU ARE NOT CONFIDENT THAT YOUR PRODUCTS ARE AUTHENTIC – DO NOT SHIP THEM TO VYRIAN.